All

Chairman

Secretary

Treasurer

Events

April

• Committee meeting first Monday

• Continue arranging speakers for Autumn programme and other business
• Get Hosts to write the 3 – 4  lines for the Programme describing “their” talk and give/send to Chairman and Secretary
• Send first Autumn talk details to Webmaster as soon as they are confirmed

• Hold Committee Dinner
• End of month:
• Send out Chairman’s note to all members re Summer Programme and application forms to attend events (with tear off return slips). Email copy to webmaster prior to posting.

• At committee forecast outturn for current financial year and establish cash needed in current account through to end September

• Osborne Rally organisation
• Get place and speaker for next Annual Dinner booked

May

• Hold committee meeting, if needed

• Get Rally flag to organisers along with Regalia for sale

June

• Email October Programme details (at least first meeting, if others not confirmed) to Practical Boat Owner and any other yachting magazines publishing Association events.

August

• Chairman to write summary of summer events and few words to go out with programme (web based version with photographs also)

• Programme printed
• Local publicity reminders to papers etc (include web address)
• Notify Memorial Hall of dates of meetings
• Possibly write article for GX parish magazine

• Notify Web master of programme with expanded detail for Web Site

September

• Hold Committee meeting on first convenient Monday

• After Children back to school post out programme to all members
• Start getting speakers for Spring Programme
• Host to confirm first speaker available

• Agree OODs and DOODs for Autumn, publish on web and noticeboard
• Bar and coffee attendants for first night – request volunteers in notices
• Prepare notice-board lists for bar and coffee rotas
• Visit Hall and check/test equipment and batteries
• Distribute Programmes to local Sailing Clubs and RYA Training Establishments/Providers
• Update Committee photographs for notice board

• Compile /finalise Budget for all Expenditure (including speakers’ fees and expenses & new equipment) for forthcoming financial year

• Get speaker if not already arranged for Annual Annual Dinner

October

• Hold committee meeting before first club meeting

• Organise for notices to go on web and boards at club and in corridor
• Need bar rota

• Club equipment re-insurance coming up

• Notification for Saturday Special on both web and board

November

• Committee meeting

• Early in month – confirm speakers/performers for Cast off, advertise on web and noticeboards
• Get Hosts to write the two lines for the Programme describing “their” talk and give/send to Chairman and Secretary
• Confirm Spring Programme speakers, publish on web and display on Noticeboard
• Start getting speakers for next Autumn programme

• Contact any Members who have not paid their annual subscription

• Agree budget for Income in light of subs rec’d in Oct & finalise Budget for the financial year…Agree on late payers to be chased

December

• Committee meeting

• Write Chairman’s newsletter and publish on web – release over Christmas ?

• Receive Projection of income and expenditure for next financial year
• Arrange order for Cast off and produce program – agree who obtains food/drink and table decorations etc – agree who is responsible for mulled wine
• Get programme to printers for printing prior to Xmas
• Post programme & Chairmanc’s letter immediately after Xmas for delivery prior to first meeting in January

• Discuss accounts for “Examination”

January

• Committee meeting before first club meeting

• Start/continue getting speakers for Autumn programme

• Need bar rota.  Fix OODs and DOODs
• Agree and items for consideration at AGM (remember 30 days notice)
• Notification of AGM on Web and noticeboards
• Discuss/agree what vacancies there will be for the next Committee and approach potential candidates
• Last Wednesday – Lay out envelopes with notification of AGM including Annual Dinner application forms.  Post those not picked up.

• Invite Independent Examining Accountant to meeting to approve accounts

• Agree Rally schedule and Summer Special – if not already done, book Marinas/YCs for dinners and berths.
• Decide and put notification of summer events on web and noticeboard.
• Notification of Saturday Special on board
• Agree arrangements for Annual Dinner with venue
• Put notification of Annual Dinner on web and noticeboard. Decide menu.

February

• Committee meeting
• Decide who is to get Trophies

• Continue to get speakers for Autumn and start Spring programme

• Determine whether subscriptions for next year should be revised. If so include appropriate item on agenda for March AGM
• Any extra organisation for AGM
• Publish previous year’s AGM minutes (and accounts ?) on web

• Public Liability insurance due for renewal.

• Confirm with Annual Dinner Speaker

March

• Committee meeting
• Remove batteries form equipment etc prior to storage

• Remove from membership data base those who have not paid their subs for current year
• Arrange Committee Dinner for April, including retiring members and wives
• Hold AGM
• Following the AGM – produce the minutes and pass information to webmaster on decisions taken and agreed
• Hold Committee Dinner

• Notify webmaster of reminders of summer programme for Web